Central Idaho Amateur
Radio Club
     
CIARC - Public Service - McCall Trail Running Classic





McCall Trail Running Classic
Communications Plan

Central Idaho Amateur Radio Club







Event Date: July 15, 2017
McCall Trail Running Classic - Communications Plan - 2017

Thank you for volunteering to provide Public Service Communications in support of the McCall Trail Running Classic being held on July 15, 2017!

The roster of volunteers who have committed to support the 2017 McCall Trail Running Classic can be found in the Schedule & Staffing section of this document.

This document provides information on station location, station staffing and radio communications procedures in support of the McCall Trail Running Classic. This document will evolve, based on member feedback and lessons learned through the experience gained in providing public service communications services in support of the McCall Trail Running Classic.


IMPORTANT

Course information for 2017 is not yet available. Course information contained within this document reflects the 2016 event.


This document provides templates for check-lists that are used in support of public service communications efforts. This document does not include the actual rosters that would populate the templates as these are generated just prior to the race event and are distributed privately to event staff in an effort to avoid public disclosure of private information.

To download a '.pdf' copy of this document, click here.

NOTE: The location of the Shaw Twins aid station has moved several hundred yards down hill from the original location. This change was made on 13 July 2017.

CIARC members should log-in prior to viewing this page. Additional critical information is available to the logged-in CIARC members.

Documentation distribution will occur electronically during the week before the race. The documents will include the roster of participants in each of the three races as determined at the race registration cut-off date. It should be noted that the race organizers will accept registrations after the cut-off date. These additions will be transmitted to the aid station volunteer radio operators on the day of the race, along with any other participant registration changes (such as a registrant changing which of the three races they will be participating in).


If a volunteer radio operator cannot receive an electronic copy and carry out your own printing of these documents, please indicate a need for printed documents prior to one week prior to the race. Upon request, the documents will be printed and can be picked up at the race start / finish area the morning of the race. If you need to pick up documents at the start / finish area prior to the race, please plan to pick them up early so that you can arrive at the assigned position at, or prior to, the assigned time.


It is critical that volunteers arrive at the assigned location no later than the assigned time for your position to be staffed. Arrival times of participating racers have been estimated to ensure that positions are staffed prior to the arrival of racers. Late arrival may result in losing track of racer's progress along the course and could negatively impact efforts to assist a racer in the event of a racer becoming lost or injured. Please be on time.


Operating positions that are described in this document may appear with a color coding that indicates the priority of staffing as follows:

  • PRIMARY for a position that requires staffing.
  • SECONDARY for a position where staffing is urgently needed.
  • SECONDARY for a position where staffing is not urgently needed but is desired.
  • THIRD for a position where staffing would be desirable.
  • FOURTH for a position where staffing would be desirable.

MCCALL TRAIL RUNNING CLASSIC - COMMUNICATIONS PLAN REVISION HISTORY
DATE DESCRIPTION
8 February 2017
  • Initial creation of 2017 plan, and preliminary assignments that became available as of the February 2017 meeting.

  • Added note to schedule & staffing section to indicate that each staffed position needs to remain manned until the course sweep has passed through, or until race staff confirms that the course sweep has bypassed a staffed position.

6 July 2016
  • Updated Aid Station assignments for staffing of the 2016 event. Staffing assignments to be reviewed at the July 7th CIARC meeting.

13 July 2015
  • Updated Mileages associated with moving the 40-mile course to Buckhorn Summit, and several other minor corrections to reconcile to the MCTRC race organizer's spread sheet. Added a cut-off at the Buckhorn Aid Station of 3:30 PM, after which runners will not be allowed to proceed outbound toward Buckhorn Summit.

3 July 2015
  • Changed Kennally Aid Station name to Buckhorn Aid Station. Updated course map to show Buckhorn Summit course leg.

28 May 2015
  • Created first draft of 2015 MCTRC Communications Plan, based on the final 2014 plan. Removed Lake Fork Trailhead aid station and course leg. Added Kennally aid station and Kennally Summit course leg. Added roster of volunteers. Updated course maps as appropriate for course changes.



Table of Contents
Planning Checklist

This section documents pending actions required to complete communications planning for the McCall Trail Running Classic.


PLANNING CHECKLIST
ITEM RESPONSIBLE
PARTY
DESCRIPTION COMPLETED
1 MCTRC Course information received (may be described as relative changes from previous year). Yes
2 Aid station location information received (may be described as relative changes from previous year). Yes
3 Participant roster received (occurs at cut-off date, updates occur on the day of the race) Pending
4 CIARC Solicit for volunteers Yes
5 Update communications plan for this year's event. Yes
6 Prepare roster sheets for electronic distribution to aid station volunteer radio operators (available after race registration cut-off date). No
7 Provide list of volunteers and assignments to MCTRC staff. Yes

10-Mile, 20-Mile & 40-Mile Race Courses
RACE PROGRESSION
STAGE 40-MILE COURSE 20-MILE COURSE 10-MILE COURSE
1
          START
JUG MOUNTAIN RANCH
6:00 AM
          START
JUG MOUNTAIN RANCH
8:00 AM
          START
JUG MOUNTAIN RANCH
9:00 AM
2
          4.6 miles to AID 1
JUG MEADOWS SADDLE
 
          4.6 miles to AID 1
JUG MEADOWS SADDLE
 
          4.6 miles to AID 1
JUG MEADOWS SADDLE
 
3
          11.45 miles to AID 2
LOUIE LAKE
 
          7.0 miles to AID 2
LOUIE LAKE
 
          10.4 miles to FINISH
JUG MOUNTAIN RANCH
CUTOFF: 8:30 PM
4
          16.55 miles to Aid 3
BOULDER LAKE TRAILHEAD
 
          12.1 miles to Aid 3
BOULDER LAKE TRAILHEAD
  CUTOFF: 6:00 PM
 
 
5
          20.0 miles to AID 4
SHAW TWIN
 
          14.1 miles to AID 1
JUG MEADOWS SADDLE
 
 
6
          24.2 miles to AID 5
BUCKHORN WATER STATION
(OUTBOUND)
CUTOFF: 3:30 PM
          20.0 miles to FINISH
JUG MOUNTAIN RANCH
CUTOFF: 8:30 PM
 
7
          28.6 miles to AID 5
BUCKHORN WATER STATION
(INBOUND)
   
8
          31.2 miles to AID 3
BOULDER LAKE TRAILHEAD
CUTOFF: 6:00 PM
   
9
          33.2 miles to AID 1
JUG MEADOWS SADDLE
 
   
10
          39.1 miles to FINISH
JUG MOUNTAIN RANCH
CUTOFF: 8:30 PM
   
Job Descriptions

The following provides a description of the primary and secondary positions for each of the aid stations and the start / finish line. Note that when a volunteer is not available for the secondary position, the volunteer at the primary position must fulfill both the roll of the primary position and the secondary position.

All data recording and related radio traffic must include:

Job Positions & Descriptions
Location Position Description
Start
Finish
Primary

The primary operating position is located near, but not directly at the finish line. The reason that this position is physically offset from the finish line is that noise, including loud music, makes radio communication impossible if the station is co-located with the finish line. Further, the music will be heard on the radio transmissions, which is a violation of CFR Title 47, part 97.113(a)(4). This need to maintain the station position separate from the finish line imposes additional difficulty in recording participant finishes. Further, this location is the busiest, with all of the tasks defined for both the primary and secondary positions occurring simultaneously, and at a high frequency.

  • Acts as Net Control Station (NCS).
  • Informs aid station operators of additions and deletions to the participant roster when the aid station operators provides initial notification that an aid station is staffed.
  • Receives notifications from aid stations that indicate a participant has arrived at an aid station. The participant's arrival time is recorded against their registration number in the participan tracking log.
  • Provides status updates, upon request, to the race organizers / staff.
  • Notifies the race organizers / staff of any injuries reported from aid stations & coordinates evacuation with race organizers / staff.
  • Notifies the race organizers / staff of any lost participants reported from aid stations & coordinates search and location efforts with race organizers / staff.
  • Notifies the race organizers / staff of any participant dropping out of the race and coordinates pick-up with race organizers / staff and / or race participant's support crew.
Secondary

This position is located with the race staff at the finish line. The volunteer serving at this position must periodically deliver recorded data to the volunteer that is located at the primary position.

  • Record arrival of race participants at the finish line.
  • Transfer the logged arrival to the master log at the primary position.
  • Act as Alternate Net Control Station (Alternate NCS) when the primary operator needs to leave the station.
Third & Fourth

This position is located with the race staff at the finish line. The volunteer serving at this position must periodically deliver recorded data to the volunteer that is located at the primary position.

  • Assists secondary operator in transporting finish line data to primary operator.
Aid Station
1 Through 5
Primary

The radio operating position may or may not be co-located with race staff. The operating position is at the discretion of the volunteer operator serving in the primary position, and is based on radio communications capabilities. If the signal path between the primary operating position and the repeater is not optimal when co-located with race staff, the primary operating position may need to be located away from the race staff. If the primary operating position needs to be located away from race staff, the need for a secondary operator becomes more imperative.

  • Check-in with the Net Control Station (NCS) upon arrival at the aid station.
  • Transmit race participant data to the NCS as it becomes available. Do not hold onto data in an effort to run a list of participants as this becomes overwhelming to the NCS.
  • Notify the NCS of any injured participant that requires evacuation.
  • Notify the NCS of any participant that drops out of the race. If necessary, a request can be made simultaneously to request transportation for the race participant that drops out.
Aid Station 1 Secondary

This operating position is co-located with the race staff.

  • Record race participant data, including race participant registration number and time of arrival at the reporting aid station.
  • Deliver recorded race participant data to the primary operating position.
Aid Station
2 Through 5
Secondary
Third & Fourth

This operating position is co-located with the race staff.

  • Assists secondary operator in transporting the race participant data to primary operator.

Please be aware that the race staff that is located at the aid stations is primarily concerned with providing for the physical needs of the race participants, and are not concerned with the collection of and reporting of race participant status reports. Volunteer operators should not have an expectation that the race staff will be of any assistance in performing the roll of the volunteer radio operator.

The following provides a description of the primary and secondary positions for each of the aid stations and the start / finish line. Note that when a volunteer is not available for the secondary position, the volunteer at the primary position must fulfill both the roll of the primary position and the secondary position.

All data recording and related radio traffic must include:

JOB POSITIONS & DESCRIPTIONS
LOCATION POSITION DESCRIPTION
Start
Finish
Primary

The primary operating position is located near, but not directly at the finish line. The reason that this position is physically offset from the finish line is that noise, including loud music, makes radio communication impossible if the station is co-located with the finish line. Further, the music will be heard on the radio transmissions, which is a violation of CFR Title 47, part 97.113(a)(4). This need to maintain the station position separate from the finish line imposes additional difficulty in recording participant finishes. Further, this location is the busiest, with all of the tasks defined for both the primary and secondary positions occurring simultaneously, and at a high frequency.

  • Acts as Net Control Station (NCS).
  • Informs aid station operators of additions and deletions to the participant roster when the aid station operators provides initial notification that an aid station is staffed.
  • Receives notifications from aid stations that indicate a participant has arrived at an aid station. The participant's arrival time is recorded against their registration number in the participan tracking log.
  • Provides status updates, upon request, to the race organizers / staff.
  • Notifies the race organizers / staff of any injuries reported from aid stations & coordinates evacuation with race organizers / staff.
  • Notifies the race organizers / staff of any lost participants reported from aid stations & coordinates search and location efforts with race organizers / staff.
  • Notifies the race organizers / staff of any participant dropping out of the race and coordinates pick-up with race organizers / staff and / or race participant's support crew.
Secondary

This position is located with the race staff at the finish line. The volunteer serving at this position must periodically deliver recorded data to the volunteer that is located at the primary position.

  • Record arrival of race participants at the finish line.
  • Transfer the logged arrival to the master log at the primary position.
  • Act as Alternate Net Control Station (Alternate NCS) when the primary operator needs to leave the station.
Third

This position is located with the race staff at the finish line. The volunteer serving at this position must periodically deliver recorded data to the volunteer that is located at the primary position.

  • Assists secondary operator in transporting finish line data to primary operator.
JOB POSITIONS & DESCRIPTIONS
LOCATION POSITION DESCRIPTION
Aid Station
1 Through 5
Primary

The radio operating position may or may not be co-located with race staff. The operating position is at the discretion of the volunteer operator serving in the primary position, and is based on radio communications capabilities. If the signal path between the primary operating position and the repeater is not optimal when co-located with race staff, the primary operating position may need to be located away from the race staff. If the primary operating position needs to be located away from race staff, the need for a secondary operator becomes more imperative.

  • Check-in with the Net Control Station (NCS) upon arrival at the aid station.
  • Transmit race participant data to the NCS as it becomes available. Do not hold onto data in an effort to run a list of participants as this becomes overwhelming to the NCS.
  • Notify the NCS of any injured participant that requires evacuation.
  • Notify the NCS of any participant that drops out of the race. If necessary, a request can be made simultaneously to request transportation for the race participant that drops out.
Aid Station 1 Secondary

This operating position is co-located with the race staff.

  • Record race participant data, including race participant registration number and time of arrival at the reporting aid station.
  • Deliver recorded race participant data to the primary operating position.
Aid Station
2 Through 5
Secondary
Third

This operating position is co-located with the race staff.

  • Assists secondary operator in transporting the race participant data to primary operator.

Please be aware that the race staff that is located at the aid stations is primarily concerned with providing for the physical needs of the race participants, and are not concerned with the collection of and reporting of race participant status reports. Volunteer operators should not have an expectation that the race staff will be of any assistance in performing the roll of the volunteer radio operator.

Schedule & Staffing

AID STATION RADIO OPERATORS
CALL SIGN NAME
W7CIA Ray Montagne
KF7JPJ Bob Renn
KG7UAD Jeff Roff
K1BMW Bill Leopard
KG7GKQ Larry Mangum
AG7DH Cliff Steele
N7IBC Larry Stokes
W7ELE Richard Wagner
W7CBS Bill Beckham
KE7FST David Sorensen
KG7MFC Karin Didisse

Anyone not listed among the volunteer operators in the above table who wishes to participate in this event should contact Ray Montagne (W7CIA), or use the Contact Us form on the CIARC web page, to be added to the roster of volunteer operators and to indicate any assignment preference.


MCCALL TRAIL RUNNING CLASSIC - STATION DESIGNATORS
AID
STATION
LATITUDE LONGITUDE ACCESS POSITION FCC
CALL SIGN
NAME ARRIVAL
TIME
TACTICAL
CALL SIGN
LOCATION
Start
Finish
44.83678°
44° 50' 12.4074"
44°50.2068'
116.02317°
116° 1'23.4114"
116°1.3902'
Car PRIMARY W7CIA Ray Montagne 05:30 AM Net
Control
Jug Mt. Ranch
SECONDARY KF7JPJ Bob Renn 07:00 AM
THIRD KG7UAD Jeff Roff
THIRD K1BMW Bill Leopard
1
Jug
Meadows
Saddle
44.85049°
44° 51' 1.764"
44° 51.0294"
115.98747°
115° 59' 14.892"
115° 59.2482"
UTV
ATV
PRIMARY KG7GKQ Larry Mangum 06:15 AM Aid 1 Jug Meadows Saddle
SECONDARY AG7DH Cliff Steele
THIRD    
FOURTH    
2
Louie
Lake
44.85452°
44° 51.2712'
44° 51' 16"
115.96600°
115° 57.9600'
115° 57' 58"
UTV
ATV
PRIMARY N7IBC Larry Stokes 07:30 AM Aid 2 Louie Lake
SECONDARY W7ELE Richard Wagner
THIRD    
FOURTH    
3
Boulder
Lake
Trailhead
44.86920°
44° 52' 9.1194"
44° 52.152"
115.97408°
115° 58' 26.688"
115° 58.4448"
Car PRIMARY W7CBS Bill Beckham 08:00 AM Aid 3 Boulder Lake Trailhead
SECONDARY    
THIRD    
FOURTH    
4
Shaw
Twin
44.89782°
44° 53.8710'
44° 53' 47"
115.96636°
115° 58.0344'
115° 57' 58"
Car PRIMARY KE7FST David Sorensen 08:30 AM Aid 4 Shaw Twin
SECONDARY    
THIRD    
FOURTH    
5
Buckhorn
Water
Station
44.86804°
44° 52.0824'
44° 52' 05"
115.93036°
115° 55.8216'
115° 55' 49"
Hike PRIMARY KG7MFC Karin Didisse 09:30 AM Aid 5 Buckhorn Water Station
SECONDARY    
THIRD    
FOURTH    

If any volunteer operator needs to cancel then the above assignments will need to change. Because of the high volume of traffic (i.e. simultaneous departures and arrivals) and requests from support crews and race management that require additional radio traffic, it is desirable that the start / finish line, and aid station 1 at Jug Mountain Saddle, be staffed by a minimum of two communications volunteers at all times. As such, the start / finish line will receive priority staffing. In the event that there are not enough operators to provide two operators at the start / finish line then the first station operator that becomes free, due to no further pending race traffic, should re-locate to the start / finish line.

Although multiple volunteers are desired at each aid station, and the start / finish line, only one licensed radio operator is needed at each location. Additional volunteers need not hold an amateur radio license.


The schedule for staffing a station is dependent upon the station location along the course and the position that is being manned. Stations that are far from the start / finish line can be staffed later in the morning than the start / finish line. Once staffed, each station will need to remain staffed until all race participants scheduled to pass through the location have done so. Once all expected race participants have passed through a station location then that station can be de-staffed.

Once the last runner has left aid station #2 on the inbound course to the finish line, there is no longer any need for radio communications and all stations can be de-staffed. Note that there may be a need to coordinate with support crew to pick up any runners that drop out at an aid station. If an aid station has runners that have not departed inbound, and those runners are dropping out, please keep the aid station staffed until a plan has been conveyed to pick up those runners.


IMPORTANT: ALL POSITIONS NEED TO REMAIN STAFFED UNTIL THE COURSE SWEEP PASSES THROUGH AT THE END OF THE RACE, OR UNTIL RACE STAFF CONFIRMS THAT THE COURSE SWEEP HAS BYPASSED A STAFFED POSITION.


Frequency Plan

ICS-205 INCIDENT RADIO COMMUNICATIONS PLAN
1. Incident Name:
4-SUMMIT CHALLENGE
 
2. Date/Time Prepared:
Date: 15 JUL 2017
Time: 1200Z
3. Operational Period: Date From: 15 JUL 2017 Date To: 15 JUL 2017
Time From: 1200Z Time To: 2300Z
   
4. Basic Radio Channel Use:
Zone
Grp.
Ch # Function Channel Name/
Trunked Radio
System Talkgroup
Assignment RX Freq
N or W
RX Tone/
NAC
TX Freq
N or W
TX Tone/
NAC
Mode
(A,D, or M)
Remarks
  1 PRIMARY CIAR2N   147.020 MHz   147.620 MHz 100.0 Hz A REPEATER - OFFSET
  2 ALTERNATE CIAR2B   146.900 MHz   146.300 MHz 123.0 Hz A REPEATER - OFFSET
5. Special Instructions:
 
6. Prepared by: Name: Position/Title: Signature:
ICS-205, Page 1 Date/Time (mm/dd/yy): 07/29/2017

Aid Station Locations
Start / Finish Location - Jug Mountain Ranch

From Hwy. 55 at Lake Fork, go east 1.5 miles on Lake Fork Road to the entrance of Jug Mountain Ranch. Jug Mountain Ranch is located at 13834 Farm to Market Road in McCall. Click here to view Jug Mountain Ranch on a map. Click here to download a route file for Garmin Basecamp.



Aid Station #1 Location - Jug Meadows Saddle

From Hwy. 55, turn east onto Finn Road, then left (north) on Farm To Market Road, then right on Potter Lane. If the southern gate at Louie Lake is open then that route is preferred. Click here to download a route file for Garmin Basecamp.



Aid Station #2 Location - Louie Lake

Access requires local back-woods knowledge. ATV/UTV vehicles may have access from Boulder Lake Road. Staffing at this position requires station operator(s) with local knowledge.



Aid Station #3 Location - Boulder & Louie Lake Trailhead

From Hwy. 55, turn east onto Elo Rd. Turn left (east) from Elo Rd onto Farm To Market Rd. Continue straight from Farm To Market Rd onto Boulder Lake Rd. Follow Boulder Lake Rd to the Boulder / Louie Lake Trailhead. Click here to download a route file for Garmin Basecamp.



Aid Station #4 Location - Shaw Twin Lakes Ridge

From Hwy. 55, turn east onto Elo Rd. Turn left (east) from Elo Rd onto Farm To Market Rd. Continue straight from Farm To Market Rd onto Boulder Lake Rd. Follow Boulder Lake Rd to an unnamed road that will take you to the Aid Station. Click here to download a route file for Garmin Basecamp. 4WD or AWD recommended.



Aid Station #5 Location - Buckhorn Water Station

Access requires hiking in from the Boulder Lake Trailhead.




IMPORTANT: Good communications requires a received signal level of -115 dBm or better. Since this aid station experiences a received signal level of -112 dBm for a 1-watt transmitted signal, communications may be marginal with a 1-watt transmitter. A transmit signal of 5-watts or more is recommended for this site.


Net Operating Procedures
  1. The primary operating frequency will be the No Business Mt. 2-meter repeater, operating on 147.020 MHz with a positive offset and a CTCSS tone of 100.0 Hz (named CIARC2N in the memory of many radios). The secondary operating frequency will be the Brundage Mt. VHF/2-meter repeater, operating on 146.900 MHz with a negative offset and a CTCSS tone of 123.0 Hz (named CIAR2B in the memory of many radios), and the W7CIA VHF/2-meter repeater, operating on 146.960 MHz with a negative offset and a CTCSS tone of 123.0 Hz..


    Operators should be aware that the CIARC repeater on No Business Mt., operating on 147.020 MHz, is operating with an inoperative Power Amplifier, at a greatly reduced power output level. If the No Business repeater cannot be heard, please switch to the No Business or W7CIA repeater.


  2. Stations must be staffed by the time indicated in the Schedule & Staffing section.

  3. Stations should call and check-in with the Net Control upon activating a station.

  4. The McCall Trail Running Classic is scheduled to start at 0630 local.

  5. Tactical call signs may be used. A tactical cal sign will consist of AID followed by the number of the Aid Station.

  6. For all traffic to net control, announce your tactical call sign and wait for acknowledgement from net control.

    1. Emergency Traffic

      After acknowledgement by net control, convey the following information.

      1. This is Aid <INSERT NUMBER>.
      2. Report Type: Injury
      3. Runner Number
      4. Location of runner (if not at aid station)
      5. Injury Area
      6. Request: <WHAT ACTION IS BEING REQUESTED>

      For example: Aid 3 reports runner 075 with a lower leg injury. Runner would like support team to pick up runner at Aid Station 3.

    2. Runner Departure Reports

      All runners are to be logged out upon departure from any aid station.

      After acknowledgement by net control, convey the following information.

      1. This is Aid <INSERT NUMBER>.
      2. This is a Departure report for runners: <LIST NUMBER OR NUMBERS AS APPROPRIATE>

      Each station should keep a written record of departures. This will prove useful should a runner go missing where records can be cross-checked in an effort to locate the trail segment where the runner is located.

    3. Traffic Acknowledgement

      Net control will read back all traffic. This may come in an abbreviated format where the net control operator simply states COPY <LIST NUMBER OR NUMBERS OF RUNNERS AS APPROPRIATE>. If net control reads back traffic with no errors, the reporting station should reply by stating READ-BACK CORRECT. If net control reads back traffic with errors, the reporting station should reply by stating CORRECTION and then provide the correction or clarifying traffic in one transmission.

Use of a tactical call sign does not fulfill the FCC requirements for station identification. Identifying your station, using your FCC call sign, is required once every 10-minutes. If you stop transmitting then it is unnecessary to identify until your station actively transmits again.

The automatic identification of the repeater, using morse code, occurs at 10 minute intervals during repeater use. The repeater identifier can be used as a reminder to indicate when your station should be identified. If you are transmitting when the repeater identification occurs, other stations that were not transmitting when the repeater identification occurred will have heard the repeater identifier and may perform station identification, and their identification can also serve as a reminder to identify.

It is recommended that stations should perform identification in numerical ascending sequence, by aid station number, in order to avoid simultaneous transmission. Each station need only key and announce their own FCC call-sign. Should the Net Control Operator fail to make a time announcement, each station is still responsible for their own identification.


Please let the repeater squelch tail drop before beginning a transmission. This ensures that time is made available for emergency traffic to break in.

For those unfamiliar with the term squelch tail, this is the short burst of random noise that occurs in your radio that is due to a delay in detecting that the receiver is no longer hearing a signal and your receiver muting the audio. This same delay occurs in the repeater receiver, resulting in two short bursts of noise being heard when a station stops transmitting. The second burst of noise will occur delayed from the first burst of noise by the duration of the repeater squelch tail timer (nominally set to 1.5 seconds). If there is any doubt, your radio may include an S-Meter or an LED indication of signal strength, and these devices can be observed to determine when the repeater transmitter has been dropped when the S-Meter returns to zero or the LED turns off.

If you find yourself transmitting on top of another station, then you are probably having difficulty interpreting the squelch tail sound, and may even be queueing off of other noise that sounds similar to squelch noise. Mobile flutter and signal fading can closely mimic squelch tail noise but have subtle characteristics that allow for differentiation from squelch tail noise, the most obvious being that there is no consistent delay, associated with the squelch tail timer (nominally 1.5 seconds), between the noise bursts.

The following is an '.mp3' recording of the 147.020 MHz repeater squelch tail. The first noise burst in the recording demonstrates the squelch decay at the repeater receiver while the second noise burst, which occurs 1.5 seconds after the first noise burst, demonstrates the squelch decay at the local receiver after the repeater transmitter stops transmitting. This second noise burst represents the squelch tail. Amateur Radio operators often refer to this as the Ker-Chunk with the Ker representing the first noise burst and Chunk representing the second noise burst.



Do not use voice queues, such as hearing an answer to a question in the speech of another station, to determine when to transmit. Always wait for the second noise burst, or a visual indication of end of transmission (such as an LED or the Signal Strength Meter) before transmitting.


When calling a station, always use the call sign of the station being called prior to your own call sign. For example, if KE7TQV were to call N7IBC, then the call would be N7IBC, KE7TQV or Aid 1, Aid 2.


If you need to leave the radio for any reason, please call net control prior to leaving the radio and inform net control that you will be absent. Upon returning to the radio, please contact net control to indicate that you are again available for traffic..


Should the 2-meter repeater fail during the MCTRC event, communications will move to the 70cm repeater. Should the 70cm repeater not be available then communications will move to 147.540 MHz simplex..


Reference Software & Files
Did Not Start

MCCALL TRAIL RUNNING CLASS - PARTICIPANTS THAT DID NOT START
BIB # COURSE FIRST
NAME
LAST
NAME
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       
       

Injury Report

Runner Injury Report
Aid
Station
Number
Runner
Number
Runner
First
Name
Type
of
Injury
Request Time
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           
           

Race Status Report

This report is updated and maintained at the start / finish line, and serves to notify the race organizers of the progress of the race. Maintaining this report will result in avoiding having to browse through all three race logs to determine who has progressed the furthest and at what time they reached a particular aid station. When properly maintained, this report can be handed to the race organizers to review without any impact to net operations or logging of participant progress.


MCCALL TRAIL RUNNING CLASSIC RACE STATUS REPORT
10-MILE RACE 20-MILE RACE 40-MILE RACE
LOCATION BIB # TIME LOCATION BIB # TIME LOCATION BIB # TIME
JUG MEADOWS SDL     JUG MEADOWS SDL     JUG MEADOWS SDL    
      LOUIE LAKE     LOUIE LAKE    
      BOULDER LAKE THD
CUTOFF: 6:00 PM
    BOULDER LAKE THD    
      JUG MEADOWS SDL     SHAW TWIN    
            BUCKHORN OUTBOUND
CUTOFF: 3:30 PM
   
            BUCKHORN INBOUND    
            BOULDER LAKE THD
CUTOFF: 6:00 PM
   
            JUG MEADOWS SDL    

The following log is to keep track of the race sweep personel and to provide status on the race course being clear of participants toward the end of the race.


MCCALL TRAIL RUNNING CLASSIC SWEEP STATUS REPORT
LOCATION SWEEP #1 TIME SWEEP #2 TIME SWEEP #3 TIME
JUG MEADOWS SADDLE      
LOUIE LAKE      
BOULDER LAKE THD      
SHAW TWIN      
BUCKHORN OUTBOUND      
BUCKHORN INBOUND      
BOULDER LAKE THD      
JUG MEADOWS SADDLE      

End of Race Report

This report is to be filled out by communications personnel at the start / finish line and delivered to the race organizers at the close down of communications operations. Communications are closed down when the last participant is logged through the last aid station. After this point in time, there is nothing to communicate and no need for communications personnel on the race course.

This report indicates the bib numbers and names of participants that are still on the course, along with their time through the last aid station. These participants will be located between the last aid station and the finish line, at the time that communications are shut down.


MCCALL TRAIL RUNNING CLASSIC END OF COMMUNICATIONS REPORT
BIB # NAME TIME AT LAST
AID STATION
NOTES