Central Idaho Amateur
Radio Club
     
CIARC Meeting Minutes - November 2015
Attendance

Attending Members
AD7IW, Bailey, Tim KG7GKM, Good, Julie KE7HKY, Mayfield, Janet KE7FST, Sorensen, David
W7CBS, Beckham, Bill KB7BVS, Good, Philip W7LCC, McQuade, David KG7SBW, Stewart, Dennis
KG7OGQ, Beckham, Christian KG7UAB, Hamilton, Brian W7CIA, Montagne, Ray SSTEWART, Stewart, Sue
KC7JHX, Bracht, David KG7GKN, Huston, Mike KB7BVR, Peterson, Kermit N7IBC, Stokes, Larry
KG7GKL, Crogh, Anna KG7GKO, Kallies, Dan KG7MGZ, Platt, Richard W7ELE, Wagner, Richard
W7HXU, Crogh, Lenard KG7GKP, Kerby, Jeff K6JMQ, Quinzio, John W6HTW, Welch, Hank
KG7MFC, Didisse, Karin KE7TQV, Lakomski, Peter KF7JPJ, Renn, Bob KJ6NIM, Welch, Judy
KC7JLU, Forker, Brad KG7GKQ, Mangum, Larry KG7UAD, Roff, Jeffrey 
KC7SRF, Forrey, Steve K7HCS, Mayfield, Bill N7HQT, Shinn, Jeff 

Agenda Items
  1. BUSINESS MEETING

    1. Welcome Guests & Visitors [Richard Wagner - W7ELE]

      The Central Idaho Amateur Radio Club welcomes the following guests and thanks them for attending our November meeting.


      NAME CALL SIGN
      ex: WA4CGA Jeffrey Lappin
      W7BWG Brian Gestrin
      KG7GKP Jeff Kerby
      KG7WVY Chuck Donley

    2. Membership Report. [Bob Renn - KF7JPJ]


      Associate 0
      Family 12
      Individual 20
      Life 2
      Total 34

    3. Treasurer's Report. [Bob Renn - KF7JPJ]

      The October 3rd VE Test Session and Study Session, with 17 class registrants produced a gross income of $510.00. This was deposited on October 5th into the Club General Fund account. Then expenses associated with the session were distributed as follows:


      W5YI-VEC Reimbursement #386 $119.00
      Session Refreshments (W7ELE) #387 $13.76
      Study Session Supplies (W7CIA) #388 $74.48
      Total Reimbursements: $207.24

      The available balance from the session, as of October 5th, is $302.76. Because W5YI-VEC rules require that any reimbursement funds associated with the test session only (i.e the study session is excluded from this statement), surplus test session reimbursement funds must be maintained in a separate account. The amount deposited to the new CIARC Ham Radio Test Fund is $110.00. The net amount deposited to the general fund is then $192.76.


      Balance $1765.67
      Test Reimbursement Balance $110.00
      Outstanding Debits $
      Outstanding Deposits $

    4. Central Idaho Amateur Radio Club Officer Nominations for 2016 [Richard Wagner - W7ELE]


      NOMINATIONS FOR PRESIDENT
      NAME CALL SIGN
      Richard Wagner W7ELE


      NOMINATIONS FOR VICE PRESIDENT
      NAME CALL SIGN
      Bill Beckham W7CBS


      NOMINATIONS FOR TREASURER
      NAME CALL SIGN
      Bob Renn KF7JPJ


      NOMINATIONS FOR SECRETARY
      NAME CALL SIGN
      Ray Montagne W7CIA

    5. Web-Site Update [Ray Montagne - W7CIA]

      Member advertisements for Amateur Radio gear are now available under the Resources menu on the web-site.

      A team manual for certified members of the Volunteer Examiner Team has been posted and appears under the Members menu when a VE Team member logs in to the web-site.

    6. Highway Cleanup [Richard Wagner - W7ELE]

      The following individuals participated in the Highway Cleanup event on October 17th:


      NAME CALL SIGN
      John Quinzio K6JMQ
      Kermit Peterson KB7BVR
      Bob Renn KF7JPJ
      Jeff Kerby KG87GKP
      Larry Mangum KG7GKQ
      Karin Didisse KG7MFC
      David McQuade W7LCC
      Chuck Donely KG7WVY
      Richard Wagner W7ELE

      A total of 13 bags of trash were picked up during a 2 hour period. The Central Idaho Amateur Radio Club would like to thank these individuals for their participation in this community service event!

    7. Amateur Radio Familiarization & Training Class [Richard Wagner - W7ELE]

      A FREE Amateur Radio training session will be held on Saturday, November 14, at the Valley County Emergency Operations Building, located at 108 W Spring Street in Cascade. This session will be starting at 9:00 AM, and is a CIARC event. Conversation between the audience and presenters is encouraged in this venue.

      This class is an opportunity to learn about foundational facets of Amateur Radio operation, including:

      • Physical Fundamentals or Radio Operation
      • Radio Operating Protocols
      • The Language of Amateur Radio
      • Making & Responding to a Call
      • A brief introduction to many of the hobbies within the hobby

      This class is intended for the new Amateur Radio operator, Amateur Radio operators who have not received mentoring in good practices, and for those who are prone to use practices from other radio services, such as CB.

      Material for this class is available on-line by clicking here.

    8. CVE Report on License Study & Test Session [Ray Montagne - W7CIA]

      On October 3rd, the VE Team conducted a study session for the Technician class license at the Emergency Operations Center (EOC) at Cascade. We had a total of 17 students, resulting in 15 new Amateur Radio Licensees.

      I'd like to extend congratulations to the following Technician class Amateur Radio operators:


      NAME CALL SIGN
      Brett Copperi KG7WVX
      Chuck Donley KG7WVY
      John Fluckiger KG7WVZ
      Ward Fluckiger KG7WWA
      Jeff Forster KG7WWB
      Brian Gestrin W7BWG
      Devin Greenman KG7WWD
      James Kulm Sr. KG7WWE
      Lee Perkins KG7WWF
      David Putman KG7WWG
      Paul Ryan KG7WWH
      Larry Scarborough KG7WWI
      Andrew Schmalfuss KG7WWJ
      Cody Sevenson KG7WWK
      Taylor Tuning KG7WWL

      I would also like to extend my thanks to certified Volunteer Examiners who supported this session, and Jeff Kerby:


      NAME CALL SIGN POSITION
      Bill Beckham W7CBS VE
      Dave Bracht KC7JHX VE
      Ray Montagne W7CIA Contact VE
      John Quinzio K6JMQ VE
      Bob Renn KF7JPJ VE
      Richard Wagner W7ELE VE


      There are some outstanding applications for Volunteer Examiner. If you submitted an application to become a Volunteer Examiner and did not provide a photo copy of your license, as described in the VE application instructions, your application could not be processed. If you have an outstanding VE application and have not received your certification, please provide a signed application with an attached photocopy of your license. Please do not attach a check or provide credit card information with the application as your application fees will be covered for you (from fees collected in support of the study session only).


      The VE Team has a limited number of W5YI-VEC Manuals, which are available for check-out by VE Team members. Contact me if you are a VE Team member and would like to check out a manual. The W5YI-VEC Manual can also be read on-line by clicking here.


      Rob Blout [KA7ERV], of Centerville (Boise Co.), would like to know if the VE Team would be interested in supporting a study session / test session event in Boise Co. Their group has been attempting to obtain ARRL-VEC certification for over a year now and they have a number of prospective new hams. With the demise of the annual Boise convention, it is difficult for these prospective hams to test. A possible venue may be Horseshoe Bend. Car pooling would be possible. A minimum of three Volunteer Examiners are required for both the study session and the test session. Please contact me if your are a certified VE Team member and are interested.


      Central Idaho Amateur Radio Club members should log-in to their account and then visit this page to view contact information for the Volunteer Examiner Team.



      CIARC members may not be aware of how important the VE Testing program is to the Central Idaho Amateur Radio Club, and other clubs across the country. Virtually all club growth comes from licensing new Amateur Radio Operators. Without the VE Testing program, there is no path to club growth, leaving clubs in a stagnant position, or even in a decline toward death of a club through attrition. Further, the VE testing program provides for local testing, rather than having to travel to an FCC field offices as many of us who have licenses that precede the VE testing program have done.

      Since the first VE Testing session, which was held during October of 2013, just two years ago, the Central Idaho Amateur Radio Club has seen a three fold growth in membership.

      I would like to introduce the club to just some of the tasks and responsibilities involved in a Volunteer Examiner (VE) test session:

      • By FCC and W5YI-VEC rules, the Contact Volunteer Examiner (CVE) acts as team leader, organizes activities, and acts as a liaison with the parent VEC (REF: CFR Title 47, Part 97.513 & W5YI-VEC Volunteer Examiner Manual). The Contact VE is responsible for "maintaining test integrity, especially the security of the test materials and the conduct of the test session itself. Any communications to or from the team will be focused through the Contact VE."
      • As an example, the Element 2 examination for the Technician class license, has 35 questions. The VE Team is required to correct each exam in triplicate. This means that there are 105 answers to be reviewed per examinee. Since the individual VEs correcting the exam will double check each question on the exam, this increases the number of answers reviewed to 210 per examinee.
      • The VE Team must correctly fill out the check-boxes on the Certificate of Successful Completion of Exam (CSCE), for each passing examinee, prior to signing the CSCE.
      • The examinee's CSCE must be signed by the exact same Volunteer Examiners that performed correction of the examinee's test, with three signatures per CSCE for each passing examinee.
      • The VE Team must correctly fill out the check-boxes on each passing examinee's FCC NVEC-605 form.
      • The examinee's FCC NVEC-605 form must be signed by the exact same Volunteer Examiners that performed correction of the examinee's test, with three signatures per FCC NVEC-605 for each passing examinee.
      • A Test Manifest must be constructed, to W5YI-VEC specifications, that enumerates the test results of all examinees and the Test Manifest must be signed by all Volunteer Examiners that participated in correcting the examinees tests and by the Contact Volunteer Examiner.
      • A final validation of all documents must occur prior to distribution of test results and CSCE forms, including sorting copies of CSCE forms that must be retained by the VE test Team and those to be distributed to the parent VEC.
      • A proper and complete accounting of the test session must be performed and a distribution of funds, collected from test fees, to the parent VEC (i.e. W5YI-VEC) and the VE Team, for reimbursement of cost of testing, must occur. Any positive balance must be maintained in a separate account and dedicated only for VE Team reimbursement. Reimbursement funds cannot be used for any other purpose.
      • Funds generated from the study session are used to reimburse VE Team members for costs of materials, and to fund Volunteer Examiner certification. Any surplus funds are placed into the Central Idaho Amateur Radio Club general account.

      The absolute accuracy of all documents must be assured if delays in issuing of licenses are to be avoided.

      The October 3rd session was our fifth session, the first three being conducted with the very generous support of, and under the direction and administration of, the BAEARS organization. These first three sessions were an effort to obtain local Contact VE (CVE) certification and to obtain VE certifications for qualified Central Idaho Amateur Radio Club members in an effort to establish a test team locally. The last two sessions were held by the local VE Team. Four of the five sessions, including the October 3rd session, have been heavily subsidized, if not financially sustained, by a very small group of dedicated Central Idaho Amateur Radio Club members, in order to establish the VE Team, and to generate both membership growth and what is hoped to be a path to revenue growth for the Central Idaho Amateur Radio Club. This has not been previously disclosed to the CIARC membership.

      Approximately 120 man-hours were put forth in preparing, conducting, and completing the October 3rd VEC/FCC testing session.

      With 17 total examinees testing, the October 3rd session resulted in 3,570 answers being reviewed, with the VEs performing double-checking, and in 94 Volunteer Examiner signatures.

      During the study session, the Volunteer Examiner Team is representing the Central Idaho Amateur Radio Club while operating under both FCC and W5YI-VEC rules. During the test session, the Volunteer Examiner test team is representing, acting on behalf of, and serving the W5YI-VEC and the FCC, and any connection to the Central Idaho Amateur Radio Club during the test session is strictly ancillary. As such, the test session itself is not a Central Idaho Amateur Radio Club event, but is a W5YI-VEC / FCC event, conducted under W5YI-VEC and FCC rules, and is separate from the Central Idaho Amateur Radio Club.


      Ray Montagne continued on in providing a detailed report on two incidents that occurred that required removing an individual from the FCC/VEC test session. This was prefaced with a disclosure that this issue would not have been discussed at a CIARC meeting had the individual not insisted that the incident be discussed, and an apology for the discussion was presented to the CIARC membership and guests prior to continuing to disclose details. It was explained that both incidents, and the action taken, are a VE Team function and are not subject to review by the CIARC membership. The report that was given hoped to educate the individual and the membership body on both the authority and the responsibility of the Contact Volunteer Examiner to act to protect the FCC/VEC session while taking care to not name the individual.

      Then a detailed report was presented on both incidents, their impact to the VE Team and the VEC Testing Session, the obligations and responsibilities of the Contact Volunteer Examiner, the justification for taking action, and indeed, the requirement for taking action under both FCC and W5YI-VEC rules. An attempt was made to disclose that the nature of how the incidents manifested themselves, and more specifically, the negative impact to FCC/VEC test session proceedings, were key to making the decision to act.

      It was then explained that a policy change had been put in place where access to the FCC/VEC test sessions were to be restricted in order to avoid the possibility of such incidents occurring in the future (the new policy is disclosed on the News page).

      Ray Montagne then requested that the President consider a change in procedure where, rather than call upon the individual as requested by the individual as an agenda item, to afford the individual the opportunity to remain anonymous by asking that the individual bring the issue up as a floor item if they do not wish to remain anonymous, and then yielded the floor.



      REGULATORY REFERENCE

      A person holding a Technician class amateur radio license, or any amateur radio license holder that does not hold a VEC accreditation, are specifically excluded, by Federal Communications Commission (FCC) regulation, from participating in VE activities as stated in 97.509(b)(1) and by 97.509(b)(3).

      CODE OF FEDERAL REGULATIONS, TITLE 47, PART 97.509 ADMINISTERING VE REQUIREMENTS
      
      (a)    Each examination for an amateur operator license must be administered by a team of 
             at least 3 VEs at an examination session coordinated by a VEC. The number of 
             examinees at the session may be limited.
             
      (b)    Each administering VE must:
      
          (1)    Be accredited by the coordinating VEC;
      
          (2)    Be at least 18 years of age;
      
          (3)    Be a person who holds an amateur operator license of the class specified 
                 below:
      
              (i)    Amateur Extra, Advanced or General Class in order to administer a 
                     Technician Class operator license examination;
      
              (ii)   Amateur Extra or Advanced Class in order to administer a General 
                     Class operator license examination;
      
              (iii)  Amateur Extra Class in order to administer an Amateur Extra Class 
                     operator license examination.
      
          (4)    Not be a person whose grant of an amateur station license or amateur 
                 operator license has ever been revoked or suspended.
      
      (c)    Each administering VE must be present and observing the examinee throughout 
             the entire examination. The administering VEs are responsible for the proper 
             conduct and necessary supervision of each examination. The administering 
             VEs must immediately terminate the examination upon failure of the examinee 
             to comply with their instructions.
      
      (d)    No VE may administer an examination to his or her spouse, children, 
             grandchildren, stepchildren, parents, grandparents, stepparents, brothers, 
             sisters, stepbrothers, stepsisters, aunts, uncles, nieces, nephews, and 
             in-laws.
      
      (e)    No VE may administer or certify any examination by fraudulent means or for 
             monetary or other consideration including reimbursement in any amount in 
             excess of that permitted.  Violation of this provision may result in the 
             revocation of the grant of the VE's amateur station license and the 
             suspension of the grant of the VE's amateur operator license.
      
      (f)    No examination that has been compromised shall be administered to any examinee. 
             Neither the same telegraphy message nor the same question set may be 
             re-administered to the same examinee.
      
      (g)    Passing a telegraphy receiving examination is adequate proof of an examinee's 
             ability to both send and receive telegraphy. The administering VEs, however, 
             may also include a sending segment in a telegraphy examination.
      
      (h)    Upon completion of each examination element, the administering VEs must 
             immediately grade the examinee's answers. The administering VEs are 
             responsible for determining the correctness of the examinee's answers.
      
      (i)    When the examinee is credited for all examination elements required for 
             the operator license sought, 3 VEs must certify that the examinee is 
             qualified for the license grant and that the VEs have complied with these 
             administering VE requirements. The certifying VEs are jointly and individually 
             accountable for the proper administration of each examination element reported. 
             The certifying VEs may delegate to other qualified VEs their authority, but not 
             their accountability, to administer individual elements of an examination.
      
      (j)    When the examinee does not score a passing grade on an examination element, the 
             administering VEs must return the application document to the examinee and 
             inform the examinee of the grade.
      
      (k)    The administering VEs must accommodate an examinee whose physical disabilities 
             require a special examination procedure. The administering VEs may require a 
             physician's certification indicating the nature of the disability before 
             determining which, if any, special procedures must be used.
      
      (l)    The administering VEs must issue a CSCE to an examinee who scores a passing 
             grade on an examination element.
      
      (m)    After the administration of a successful examination for an amateur operator 
             license, the administering VEs must submit the application document to the 
             coordinating VEC according to the coordinating VEC's instructions.
      
      [59 FR 54834, Nov. 2, 1994, as amended at 61 FR 9953, Mar. 12, 1996; 62 FR 17567, 
      Apr. 10, 1997; 63 FR 68980, Dec. 14, 1998; 65 FR 6551, Feb. 10, 2000; 71 FR 66465, 
      Nov. 15, 2006]
      

    9. VEC Test Session Followup - Dennis Stewart [KG7SBW]

      Mr. Stewart was dissatisfied with the outcome of the discussion on the Volunteer Examiner Test Session and has resigned his family membership from the Central Idaho Amateur Radio Club.

    10. Floor Items [Richard Wagner - KG7GKS]

      • McCall Trail Running Classic Thank You Note

        Bob Renn [KF7JPJ] reported that a thank you note had been received for Public Service communications provided by the Central Idaho Amateur Radio Club in support of the McCall Trail Running Classic.

      • Cascade Gravel Grinder Challenge

        Bob Renn [KF7JPJ] reported that a thank you note had been received for Public Service communications provided by the Central Idaho Amateur Radio Club in support of the Cascade Gravel Grinder Challenge.

      • CIARC NET

        Bob Renn [KF7JPJ] served as NET Control Station (NECOS) services for this month's NET. NET participation was reported to be fairly good. Bob will be providing NECOS services for next month's NET.

  2. PRESENTATION

    1. SIMPLEX AND DUPLEX MODES [Ray Montagne - W7CIA]

      Click here download a .pdf copy of the slides from this presentation.

      Click here to download a .pdf copy of the slides and includes the presenter notes from this presentation.