Central Idaho Amateur
Radio Club
     
CIARC Meeting Minutes - January 2015
Meeting Minutes - January 7, 2015

NOTICE: Members who have not renewed membership for 2013 by March 31 will be dropped from the membership roster and email distribution at end of March. If you have not renewed your CIARC membership and wish to be retained on the roster, please renew. See the Membership Application page for further details.


Attendance

Attending Members
Call Sign First Last
KG7GKK Bill Beckham
KC7JHX David Bracht
W7HXU Lenard Crogh
KG7MFC Karin Didisse
K7HCS Bill Mayfield
W7LCC David McQuade
KG7GKQ Larry Mangum
W7CIA Ray Montagne
KB7BVR Kermit Peterson
KG7MGZ Richard Platt
KF7JPJ Bob Renn
N7IBC Larry Stokes
KG7GKS Richard Wagner

Attending Guests
Call Sign First Last
W7JEE Bob Elston

Agenda Items
  1. Membership Report. [Bob Renn - KF7JPJ]


    Family 10
    Individual 17
    Life 1
    Total 28

  2. Treasurer's Report. [Bob Renn - KF7JPJ]


    Balance $2076.42
    Outstanding Debits $0.00
    Outstanding Deposits $115.00

    After the deposit of dues payments received at the meeting, the balance is expected to be $2191.42.

  3. Vote on amendments to Constitution [Richard Wagner - KG7GKS]

    A motion was moved and seconded to vote up or down on the amendments to the constitution. A quorum being present, the amendments to the constitution were passed unanimously by the members present.

  4. Vote on amendments to Bylaws [Richard Wagner - KG7GKS]

    A motion was moved and seconded to vote up or down on the amendments to the bylaws. A quorum being present, the amendments to the bylaws were passed unanimously by the members present.

  5. Appointments [Richard Wagner - KG7GKS]

    All board members being present, Bob Renn (KF7JPJ) proposed that the board appoint Bill Beckham (KG7GKK) as Vice President. The remaining board members, Richard Wagner (KG7GKS) and Ray Montagne (W7CIA), and the appointment of Bill Beckham (KG7GKK) as Vice President went forward. The membership will be given the opportunity to ratify this appointment at the February meeting through a Special Election.

  6. McCall Winter Carnival [Larry Stokes - N7IBC]

    The McCall Police Department is seeking volunteers to participate in providing assistance during the McCall Winter Carnival parade. This event will be held on Saturday, January 31st. A meeting to brief volunteers will be held the day of the event, at 10:30 AM at the Legion Hall.


    NOTICE: Members wishing to volunteer are asked to contact Larry Stokes (N7IBC) via his cell phone number: (208) 634-6903. Larry requests that calls be made after 6:00 PM or anytime during the weekend.


    Bob Renn (KF7JPJ) will look into getting the CIARC banner posted conspicuously at the McCall Winter Carnival Parade.

  7. Inventory [Richard Wagner - KG7GKS]

    Members of the board will convene at Bob Renn's to review and update the status of inventory items. This meeting will be scheduled soon.

  8. Reviewing The Books [Richard Wagner - KG7GKS]

    Members of the board will convene at Bob Renn's to review the financial records. This meeting will be scheduled soon.

  9. Donation Committee Appointments [Richard Wagner - KG7GKS]

    The following members were appointed to the Donation Committee:

    • Bill Beckham (KG7GKK)
    • Bob Renn (KF7JPJ)
  10. Technical Committee Appointments [Richard Wagner - KG7GKS]

    The following members were appointed to the Technical Committee:

    • Ray Montagne (W7CIA)
    • Larry Stokes (N7IBC)
    • Richard Wagner (KG7GKS)
  11. Training Committee Appointments [Richard Wagner - KG7GKS]

    The following members were appointed to the Training Committee:

    • Ray Montagne (W7CIA)
    • Larry Stokes (N7IBC)
    • Richard Wagner (KG7GKS)
    • Bill Beckham (KG7GKK) [Non-presentation role]
  12. 2015 Calendar Events [Richard Wagner - KG7GKS]

    The following public service events are expected to include requests for communications services:

    • McCall Winter Carnival
    • McCall Trail Running Classic
    • IMTUF 100-Mile Race

    No schedule information for the McCall Trail Running Classic, or the IMTUF-100 was available at this time.

  13. St. Lukes Hospital [Richard Wagner - KG7GKS]

    Richard Wagner reports no new news regarding installation of the antenna at St. Lukes. Larry Stokes (N7IBC) reports that he had had a discussion with a contact at St. Lukes from Treasure Valley. Larry will attempt to make contact toward escalating implementation of the radio installation. Ray Montagne (W7CIA) had sent an email to the Ada County ARES Emergency Coordinator, Valley County ARES Emergency Coordinator, and the ARES District 3 Emergency Coordinator to discuss radio staffing and exercise participation between St. Lukes McCall and St. Lukes facilities in the Treasure Valley. Ray will forward that email to Larry Stokes. That email was originally sent to Tim Bailey (AD7IW), Dennis Stewart (N7STU) and Dan Woodall (N7DKW) on 4 October, 2014. The body of that email appears below:


    A couple of years ago, the Red Cross, using funds from a FEMA grant, purchased Icom amateur dual-band mobile transceivers. These were installed in a Pelican case and included a power supply and a magnetic mobile antenna. The Red Cross then donated these radios to each of the St. Lukes hospitals in Idaho.

    Shortly after St. Lukes Hospital - McCall received their radio, Larry Stokes (N7IBC) went to meet with St. Lukes Hospital staff to talk about Amateur Radio, required qualifications to use the radio, and offered support on behalf of the Central Idaho Amateur Radio Club. Since Larry's initial meeting, the Icom radio has been programmed by the Central Idaho Amateur Radio Club (CIARC), and the relationship between St. Lukes Hospital and the CIARC continues to evolve.

    The relationship is moving forward, in part, due to a recent failure of the fiber optic line that provides phone and internet access in Valley County. This failure left St. Lukes Hospital - McCall in an isolated position where they were unable to communicate with other St. Lukes facilities, or even with the local community.

    CIARC is in the process of establishing a Memorandum Of Understanding (MOU) between St. Lukes Hospital - McCall, the CIARC and Valley County ARES. The MOU draft includes an agreement to staff the radio with qualified personnel. There has been some discussion of pulling CIARC members into drills with St. Lukes Hospital - McCall. Such drills would probably be applying FEMA's Incident Command System and there probably should be some minimum requirements setup to qualify amateur radio operators to staff the radio position, such as completing ICS-100.

    But for such staffing to have any real utility, there would be a need to establish communications with other St. Lukes Hospital locations.

    Toward that end, I would like to suggest that Ada County ARES and Valley County ARES establish a cooperative communications plan that provides for the dispatch and staffing of amateur radio operators at St. Lukes locations in both counties. The communications plan should:

    • Create a framework that can be used to dispatch operators to St. Lukes Hospital locations in both Ada and Valley Counties.
    • Provide for establishing inter-county communications over VHF/UHF repeater systems and links.
    • Provide for the passing of traffic between St. Lukes facilities.

    Such a communications plan should facilitate participation in emergency drills and natural or civil disaster.

    If ARES were to establish such a plan, and participate in drills, this would be a huge step forward for ARES in Idaho. St. Lukes Mc Call is particularly sensitive to the need at this time. It does no good to have only one end of the line of communications staffed. Such a plan would enable staffing on both ends and would, hopefully, provide effective communications that meets St. Lukes need to communicate from one facility to another in the event of other infrastructure not being available.

    The opportunity for this is ripe right now. Idaho ARES should take advantage of this opportunity in the community interest, and in the interest of developing Idaho ARES capability.


  14. ARES Communications Planning [FLOOR DISCUSSION]

    A lively floor discussion, which included questions about communications planning and call-out procedures, stemmed from the discussion of the St. Lukes McCall discussion. Members expressed a desire to have the Valley County ARES Emergency Coordinator provide a presentation at a future CIARC meeting. Ray Montagne (W7CIA) agreed to forward a request to Tim Bailey (AD7IW) to make such a presentation.