Central Idaho Amateur
Radio Club
CIARC Meeting Minutes - June 2014
Meeting Minutes - June 2014

Attending Members
Call Sign First Last
AD7IW Tim Bailey
KG7GKK Bill Beckham
W7HXU Lenard Crogh
KB7BVS Philip Good
KG7GKN Mike Huston
KG7GKO Dan Kallies
KG7GKQ Larry Mangum
W7CIA Ray Montagne
KB7BVR Kermit Peterson
KF7JPJ Bob Renn
KG7GKS Richard Wagner

Attending Guests
Call Sign First Last
KG7MFC Karin Didisse
KD7TZT Nancy Loeey
KG7MGZ Richard Platt
KG7MFG Shelley Platt

Agenda Items
  1. Membership Report. [Bob Renn - KF7JPJ]

    Family 6 (3-Family)
    Individual 16
    Total 22

  2. Treasurer's Report. [Bob Renn - KF7JPJ]

    Current Balance $2442.69
    Outstanding Debit: St. Luke's Antenna -$127.20
    Outstanding Debits: Vests, Shirts, Hats -$482.98
    Expected New Balance $1832.51
    Outstanding Deposits $0.00

  3. New Amateur Radio Licensees & Upgrades [Ray Montagne - W7CIA]

    The following CIARC members have upgraded from Technician to General class licensees since the end of April:

    Upgraded from Technician to General
    Call Sign First Last
    KG7GKN Mike Huston
    KG7GKO Dan Kallies
    KG7GKS Richard Wagner

    The following passed their Technician class license on May 17th:

    New Technician Licensees
    Call Sign First Last
    KG7MFA Colin Chambers
    KG7MFB John Dickey
    KG7MFC Karin Didisse
    KG7MFD Lee Duncan
    KG7MFE Todd Fluckiger
    KG7MFF Trena Fluckiger
    KG7MGZ Richard Platt
    KG7MFG Shelley Platt
    KG7MFH David Schott
    KG7MFI Mike Schott

    Congratulations to all!

    Ray Montagne (W7CIA) presented a letter to Chief Billmire of the McCall Fire Department for signing by Lenard Crogh (W7HXU) to thank Chief Billmire for the use of his facility for the May 17th class and test session.

  4. New HAMS - What Do I Do Now Class [Ray Montagne - W7CIA]

    Venue and date needed for the class for new and inexperienced Amateur Radio Operators. Ray Montagne (W7CIA) will send a query to all recently licensed ham to ascertain the two best dates (Saturday) to hold this event. This information will be forwarded to Larry Mangum (KG7GKQ) and Larry will then attempt to arrange to use the EOC building in Cascade.

  5. McCall Trail Running Classic [Ray Montagne - W7CIA]

    The McCall Trail Running Classic will be held on Saturday, July 12. There is a need for staffing of 5 positions, with a minimum of 6 operators present.

    Each of the aid stations requires at least one operator to track arrival of each race participant, and to relay race participant registration numbers and arrival times to the NET control operator, located at the race start/finish line.

    The start/finish line requires a minimum staff of two personnel. One person will act as NET control operator, recording the arrival time of each race participant and logging that information as relayed via the NET from the aid stations, and to interact with race organizers and race support crews. The second operator is to log arrival times of race participants as they cross the finish line, providing updates to race participant lot.

    This is an all day event. Arrival times at each of the aid stations is staggered, ensuring that each aid station is staffed prior to the arrival of the first runner. Staffing is needed to remain at the aid station until the last runner has passed through the aid station.

    We need a minimum of 6 volunteers to support this event.

    Call for volunteers:

    McCall Trail Running Classic Volunteers
    Call Sign First Last
    KG7GKO Dan Kallies
    KE7TQV Peter Lakomski
    W7CIA Ray Montagne
    KF7JPJ Bob Renn
    KG7GKS Richard Wagner

    Additional volunteers are needed. We have one operator per aid station, including the start/finish line. This provides only minimal staffing and is not really adequate to support this growing event. We need an additional operator for the start / finish line and can use an additional operator for aid station 1, which is also a high traffic aid station.

  6. St. Lukes Hospital [Ray Montagne - W7CIA]

    Ray Montagne (W7CIA) picked up the TRAM antenna to be donated to St. Lukes Hospital in McCall. The total cost of the antenna was $127.20.

    It was discussed whether the club should donate feed-line that is already in club inventory to complete the antenna installation at St. Luke's Hospital, McCall. A motion was made, seconded and passed to make a donation of feed-line.

    Ray Montagne (W7CIA) will meet with Bob Renn (KF7JPJ) to assess the condition of the feed-line that is in inventory.

    Larry Stokes (N7IBC) recommended that the antenna be formally presented to St. Lukes, with press presence. Presentation should be by the CIARC President. Having the Valley County Amateur Radio Emergency Service Emergency Coordinator present would be beneficial. Unanimous opinion is that this is an excellent idea and that we should move in this direction.

  7. Idaho Corporation & Related Issues [Ray Montagne - W7CIA]

    There have been some off-line discussions about obtaining a 501(c)(3) status for CIARC. This is desirable should fees collected in association with amateur radio license exams and classes be directed toward CIARC accounts. There is a concern about tax filing status. A 501(c)(3) status requires that the organization be incorporated and that the organizing documents must limit the organization's purpose to those described in the 501(c)(3) requirements.

    In researching CIARC corporation status, it was found that the current registered agent, representing CIARC to the State of Idaho, is no longer a member of CIARC.

    The organizing documents that are on-file with the state of Idaho consist of the CIARC constitution. The documents on file have not been updated consistent with amendments that have been made to the CIARC constitution. Further, it may be necessary to amend the CIARC constitution to adhere to 501(c)(3) requirements. If such an amendment is necessary, application of the amendment must be consistent with CIARC constitutional requirements (see CIARC Constitution, Article VII).

    The Preamble in the CIARC Constitution currently states the purpose of the organization: It shall be our purpose to further exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of amateur radio in the community.

    The following is an excerpt of an IRS document that outlines 501(c)(3) eligibility:

    There are three key components for an organization to be exempt from federal income tax under section 501(c)(3) of the IRC . A not-for-profit (i .e ., nonprofit) organization must be organized and operated exclusively for one or more exempt purposes.

    Organized — A 501(c)(3) organization must be organized as a corporation, trust, or unincorporated association . An organization's organizing documents (articles of incorporation, trust documents, articles of association) must:

    • limit its purposes to those described in section 501(c)(3) of the IRC

    • not expressly permit activities that do not further its exempt purpose(s), i.e ., unrelated activities

    • permanently dedicate its assets to exempt purposes.

    Operated — Because a substantial portion of an organization's activities must further its exempt purpose(s), certain other activities are prohibited or restricted including, but not limited to, the following activities . A 501(c)(3) organization:

    • must absolutely refrain from participating in the political campaigns of candidates for local, state, or federal office

    • must restrict its lobbying activities to an insubstantial part of its total activities

    • must ensure that its earnings do not inure to the benefit of any private shareholder or individual;

    • must not operate for the benefit of private interests such as those of its founder, the founder's family, its shareholders or persons controlled by such interests

    • must not operate for the primary purpose of conducting a trade or business that is not related to its exempt purpose, such as a school's operation of a factory

    • must not have purposes or activities that are illegal or violate fundamental public policy

    Exempt Purpose — To be tax exempt, an organization must have one or more exempt purposes, stated in its organizing document . Section 501(c)(3) of the IRC lists the following exempt purposes: charitable, educational, religious, scientific, literary, fostering national or international sports competition, preventing cruelty to children or animals, and testing for public safety.

    It may be necessary to amend the CIARC constitution to specify a purpose that conforms to 501(c)(3) requirements.

    Discussion: Ray Montagne (W7CIA) to forward proposed constitutional amendment, which attempts to address 501(c)(3) qualification requirements, to Philip Good (KB7BVR). Philip will discuss this with his wife and report back to the club.

  8. Insurance [Ray Montagne - W7CIA]

    There have been recent cases in the news where clubs have had a lawsuit filed when someone has been injured in association with a club event. Should CIARC acquire protection for such circumstances?

    Discussion: Richard Wagner (KG7GKS) will check in with his insurance agent to determine if we need coverage and what it may cost.

  9. Highway Cleanup [Lenard Crogh - W7HXU]

    Lenard indicated that the filing for Highway Cleanup is nearly completed. Lenard needs information from the CIARC membership to complete the filing:

    • Dates that are acceptable to members to perform the Highway Cleanup.

    • A commitment of volunteers.

    Please contact Lenard Crogh (W7HXU) to indicate your preference for a date and a commitment to volunteer to participate in the clean-up. Lenard is in the process of moving and can be reached on his cell phone at (208) 315-2338.

  10. Gear For Sale [Kermit Peterson - KB7BVR]

    Kermit Peterson (KB7BVR) indicated that Frank Hasman (W7LTN) is selling his house at Crown Point. Items and their original cost are listed below:

    Description Model Cost
    Heavy Duty Universal Tower
    60 ft with wind load up to 16.37 sq. ft.
    16-60 $2,569.00
    Rotor Mount R-14 $65.00
    Yaesu Rotator G-1000SDX $599.00
    Bencher Skyhawk Tri-band Beam (No Traps) 3X10 $1295.00

    Total original investment of $4,528.00. Frank is asking $2000.00 for all items combined.

    Contact Frank Hasman (W7LTN) at (208) 484-5443.

  11. Gear For Sale [Larry Stokes - N7IBC]

    Larry Stokes (N7IBC) indicated that a Yaesu VHF/UHF VX-6 handheld with car charger has become available. Contact Larry if you are interested.